The CG Society needs to handle and store certain types of personal data; this privacy policy details how we do so. Throughout this policy, we use the word “member” or “membership” to refer to any type of member: normal members, trial members, and suspended members.
In the context of membership the following personal data is recorded and managed by the CG Society:
To register for CG Society membership, the prospective member fills in a registration form, whereby they agree to the processing and storage of the data requested on the form, in accordance with this policy. For practical reasons, registration is not possible if the subject does not agree.
The personal data mentioned above will be stored for as long as the subject is a member. This data will be removed within a reasonable period as soon as the membership ends.
The personal data is stored in Google Workspace, provided by Google LLC and operating in compliance with the General Data Protection Regulation (GDPR). Data stored in Google Workspace may be located on servers within the European Economic Area or in other regions where Google operates, subject to adequate safeguards such as Standard Contractual Clauses approved by the European Commission. For more information, please see Google's Cloud Data Processing Addendum.
Pursuant to Article 13 Paragraph 2 sub b of the GDPR (General Data Protection Regulation), each data subject has the right to information on, access to and rectification, erasure, and restriction of processing of their personal data, as well as the right to object to the processing and the right to data portability. You can exercise these rights by contacting the CG Society's IT Committee.
Events of the CG Society each have a team of local organizers that among others, take care of administrative tasks such as registration for the event. This registration is accomplished by filling out an event registration form that is maintained by the local organizers or a third party hired by the local organizers (e.g., a company specialized in handling conference registrations). Personal data collected for event registration falls under the privacy policy and responsibility of the local organizers.
To make sure that only CG Society members can register for a CG Society event, the local organizers need to cross-reference the list of registrants with the CG Society member list. For this purpose, the CG Society will provide a subset of the personal data it stores, namely the names and membership IDs, to the local organizers or the aforementioned third party. This data will be used purely for the cross-referencing process and will be removed promptly afterwards.
The CG Society reserves the right to make changes to this policy. In the event of major changes, all members will be notified beforehand.
The Computational Geometry website, which is maintained by the CG Society, contains references (hyperlinks, banners, buttons, et cetera) to other sites. The CG Society is not necessarily associated with these other sites or their owners. The CG Society is therefore not responsible for compliance with privacy legislation by these third parties.
In the event of a data breach, in case there is a reasonable possibility of violation of rights of data subjects, the afflicted members and the Dutch Data Protection Authority will be notified within 72 hours of discovery.
In case of questions about this policy, please contact the CG Society board.
Version: December 18, 2024